PURCHASE ORDER MODULE
Every time you order goods from your vendors, contracts to buy are created. The GUAVALSOFT Purchasing functionality helps you keep accurate records of these very important transactions. With every order, you need to specify (and keep track of) shipping method, date required and the name of the person with whom the order was placed. In addition, you need to confirm the quantities ordered and price per item. This module streamlines and organizes the entire purchasing process.
When your on-hand quantity falls below a specified minimum level, automatic purchase orders can be automatically generated to ensure that you never run out of key items. You can process partial receipts, update your inventory records when goods are received and monitor cost variances between goods received and goods invoiced.
Receipt of Goods will automatically adjust inventory quantities and produce a Back Order Fill Record if there are backordered items. With the implementation of GUAVASOFT, you will be able to make more informed purchasing decisions, and all of your purchasing and receiving information will be readily available at all times.
Features :
Receive Purchase Orders
With GUAVASOFT you can receive an entire PO or partially receive a PO as many times as required until the whole PO has been received, creating seperate Receipt of Goods & Receipt of Invoice documents for each partial receipt.
Auto-Reorder Points
Define automatic inventory item reorder points per location in a snap, using the economic or maximum stock level requirement settings assigning the reorder point, order quantity, minimum order quantity and maximum on-hand values, and automatically generate Purchase Orders based on this defined criteria.
Serial number and Warranty Tracking
Tracking and assigning an items serial number, secondary level serial number and purchase warranty, sales warranty at the receiving stage is a snap in GUAVASOFT System
Manufacturer Lot Tracking
Easily assign and track an items Manufacturer lot number at the receipt of goods stage in GUAVASOFT.
Expiration Date Tracking
GUAVASOFT Expiration Date Tracking system tracks an unlimited amount of expiration dates from the time they are received into inventory until the time they are issued. This information is permanently recorded in the system, allowing inventory control personnel access to a wealth of historical and validation information. Expiration Date Tracking is essential in the flow of inventory items that can expire such as life saving medication.
Purchase Orders on Hold
Place Purchase Orders on hold to prevent the receiving of the specified PO.
Purchase order Authorization Staging
With the Purchase Order authorization staging capabilities found in GUAVASOFT you can enable the added security of having to have Purchase orders approved, and authorized prior to receipt.
Purchase Order Cloning
Easily clone a Purchase order into a new Purchase order for the same or different Vendor saving you valuable time in processing repeat orders.
Drop Ship Orders
With GUAVASOFT even complicated tasks like drop shipping orders is made easy
Purchase Orders for Sales Orders
Advanced functionality such as creating Purchase orders for sales orders and having the sales orders created automatically on the fly from the related PO is made simple with GUAVASOFT Inventory Software, not only can you create new Sales orders on the fly but you can even add the PO related items to an existing Sales Order
Quick Payment from Receipt of Goods
of course, you have the ability to apply quick payments such as deposits or even payments in full to a receipt of invoice on the fly from the same window.
Alternate Bill to and Ship to
easily select an alternate Ship-To or Bill-To address for your purchasing transactions
Override GL Distribution
You can override the GL distribution for each line item on your transaction for simple flexable accounting.
Defer Receipt of Invoice
GUAVASOFT enables you to choose if you wish to receive the invoice for a receipt of goods at the time of receipt or defer the receipt of invoice for a later time, postponing the distribution to AP and GL until that time.