Solutions
Inventory Control
In today's fiercely competitive business world, management should aim beyond survival at market leadership. You need all the help you can get. While you may know the fundamental operations of your business better than we can ever hope to know, no one is better equipped to establish a cost effective inventory control solution tailored to your unique business operations better than we do.
GUAVASOFT Inventory Control Software is designed to provide you with accurate information on all aspects of inventory to ensure that the software tools are available to manage and control inventory in the most cost-effective manner possible.
Bills of Materials
Do you assemble products before shipping them? or perhaps you just wish to automatically insert dependent items along with the master item into the transaction at one time by just having to select and insert the master item? (referred to as phantom kitting) If so, then SIMMS Advanced BOM (kitting) functionality is the perfect solution to help you manage production and bom assembly without material issues.
This module enables you to package a group of inventory items as kits, and to track the kits as they are sold to customers either as individual items or components of a kit; thus, equipping you with wise and up-to-the minute production decisions.
Process Routes
Process routes define the sequence of operations carried out on a part to create the assembly or product, including alternate operations and routings. Each operation is carried out at a work centre that can represent a repetitive activity, machine, or other production resource.
Accurately defined work centres and process routes enable the system to provide manufacturing instructions and make-to-lists, identify capacity bottlenecks and accurately measure production performance and costs. Operations on work centres can be carried out in-house or under sub-contract purchase orders.
Product Costing
With information on the cost of inputs and their consumption through bills of materials, and the cost of production through work centre rates and process route times, comprehensive product costing is available. Both current costs and standard costs are maintained, with multiple current costing options. Product costing analysis breaks down into accumulated material, labour, outwork and overhead components, while product yield and by-product recovery is also accommodated.
Accurate costs mean accurate judgements on prices and margins. Rapid re-costing enables you to see the effects of key cost or rate changes - especially important in volatile trading circumstances. Cost logging can be automatically maintained, with graphical display for easy identification of trends.
Quality Assurance
Total quality management is an important ingredient of business success. Performance measurement and reporting is built into GUAVASOFT processes, including options for automatic generation of non-conformance reports, quarantine control, quality data recording, and both supplier and dispatch performance analysis.
Serial number assignment and tracking facilities follow components and assemblies from goods inwards through manufacturing and invoicing to end-user, and when applied to tooling and test equipment additionally provide calibration control. Component and assembly serial numbers can be linked to each other during processing, supplementing product information and aiding servicing.
In many environments it is essential to maintain a clear record of the use of materials through the production process. Identifying the source and destination of material batches used in product then becomes crucial to a good quality management system. Full multi-level batch traceability combined with shelf-life control is provided, ensuring confidence in the quality of supplied product.
Key performance indicators can be collected and displayed graphically, while workflow messaging provides early warning of problems. Certificates of conformance can be generated directly from batch quality data results including customer details.
Additional Data and Control
Engineering data can be maintained and associated with parts, typically to provide drawing, document or tooling control, and for attaching additional text and graphics to part information when documents are printed.
Rapid access to additional business-wide information is also provided through a comprehensive, integrated link framework. A wide range of external document types can be linked to all internal master records, and most transactional records. Users are hence able to link, access and print additional data such as Computer Aided Design (CAD) drawings, quality plans, customer letters, pictures or web pages - all with a single click from a related record within the database.
Customer and Supplier Relationship Management
Effective management of supply chain relationships is increasingly important in gaining competitive advantage, through the development of sales leads, customer contacts, and both potential and existing suppliers.
The integrated contact management facilities in GUAVASOFT include multiple addresses and contacts per business, event tracking and reporting, and next action scheduling. Letter maintenance and mail merge capabilities combine with powerful bulk event logging and mass change features to improve productivity, and mailshots can be sent as emails, individually or in a bulk process.
Customer and supplier records can be generated automatically from contact management records, complete with bi-directional links, while sales and purchase information can be used directly to target CRM and SRM campaigns. Extensive drill-down between records means related information is never more than a few clicks away.
Customers benefit from a comprehensive price discount structure and automatic credit-checking, while suppliers can have minimum order values and rules defined. Both have multiple standard, and user-defined categories for analysis.
Customer and Purchase Parts
While part definitions include general sales and purchase information, optional cross-reference data can also be generated where individual ordering details are required for specific customers or suppliers. Unique part numbers, descriptions, price breaks, and currencies are all maintained. This data is provided as default on purchase or sales orders, overriding standard part information.
Customer part definitions can also include related contract information, with powerful mass-change facilities and change logging. Time phased promotional pricing regimes are also supported. Purchase part definitions are optionally created or updated automatically on goods receipt, while multiple cross-references can be maintained for each supplier-part relationship.
Sales Orders and Dispatch
In a fast moving multi-currency trading environment, efficient sales order management is a key component of business success. Accurate sales commitment information is essential to meet fulfilment performance targets and manage demand effectively.
GUAVASOFT provides a wide range of features to aid administration and access to sales information. From enquiry to invoicing, the system is both flexible and rigorous, enabling high levels of sales desk professionalism and customer satisfaction.
Rapid, accurate pricing and available-to-sell information, coupled with instant conversion of quote to order and easy order duplication, maximise both productivity and responsiveness. Flexible invoice and delivery addressing, shipping and invoice consolidation, and instant dispatch or cash sale, all help extend efficiency improvements to the shipping department.
Sales product configuration, including a powerful rules-based configurator, enables detailed product knowledge to be embedded into the sales process, effectively automating the crucial sales-to-engineering interface. Along with options such as automatic sales commission assignment and processing, these features bring a truly lean sales front-end within reach.
Purchase Orders and Goods Receipt
While sales orders manage a key part of the demand side of the business, effective purchase order management is essential to optimise the flow of materials to production and sales, minimising both inventory and supply costs.
Simple processing and instant access to information such as projected supply and demand information, alternative supply options and purchase history, all make routine administration fast and reliable - releasing valuable staff resources for advanced supply chain management activities.
Purchase orders can be created back-to-back with sales order demand, or in batch mode from MRP results, to further ease administration. Multiple-supplier requests for quotation can be generated, and subsequently converted to purchase orders.
Sub-contract assembly and operation processing are both accommodated, with outwork kitting and shortage control, and multiple delivery and supplier addressing. Goods can be automatically allocated to demand items on receipt to support lean picking environments, while quality data recording, quarantine, goods return and non-conformance features aid total quality management.
Work Orders and Shopfloor
The GUAVASOFT Work Order module provides you with complete control of the manufacturing process and the ability to see up-to-the-minute work in process information. This module is particularly well-suited for companies engaged in assemble-to-order, engineer-to-order or make-to-order processing.
Jobs Costing
The GUAVASOFT Servicing Software is a must have for any company doing any type of servicing work, from oil changes to aerospace machine shops you can now easily commit items and labor to a service job, modify the markups to provide you the most pricing flexibility possible.
This job costing software gives you complete control over commitment and change order management. Enter service orders and purchase orders directly into the GUAVASOFT servicing module, easily track your receipts related to each service order then book them to the service orders in a snap.
Manage every step of the service order process, from pending, quoting through approval, to ensure change order profitability. Your project information is always up to date and real time.
Production Planning and Forecasting
While sales order demand may reflect fluctuating customer demand and changing priorities, efficient and profitable manufacturing comes from enabling the production process to follow a coordinated plan. Effective sales and operations planning can help reconcile this mismatch by translating internal sales projections and customer forecasts into a production plan, which together with sales orders forms a consolidated master production schedule.
Forecasts and production plans can be auto-generated and maintained on a product or product family basis, with the option of importing from customer schedules or proprietary forecasting tools. Sales history data can be exported for use by these same tools. Production plans are optionally updated on product shipment to further automate maintenance, while sales desk available-to-sell analysis can include planned product family availability, in addition to ordered supply.
Manufacturing Resource Planning (MRPII)
In a complex multi-level manufacturing environment, reconciling supply and demand and juggling finite production resources places heavy demands on buyers and production schedulers. GUAVAOSFT offers a powerful material requirements planning (MRP) and capacity resource planning (CRP) option to enable anything from sales order demand to a full-blown master production schedule to be translated into detailed supply plans and work centre make-to-lists. Operating within an MRPII compliant environment can dramatically improve manufacturing performance and reduce inventory costs, while moving you closer to your goal of just-in-time production.
MRP can recommend changes in delivery dates and order cancellations as well as new orders, and both works and purchase orders can be generated and printed automatically in bulk from recommendations, with a single click. Comprehensive review, consolidation and override facilities leave planners in complete control.
CRP complements MRP by comparing your existing and planned production against available resources, displaying work centre loading over time. This enables you to identify bottlenecks and slack time, and by fine-tuning order and operation times you can optimise resource utilisation while meeting sales commitments. The system can also work interactively with proprietary finite scheduling applications, including Advanced Planning & Scheduling (APS) systems.
Production Scheduling
With real-time scheduling software, your production operations can move seamlessly forward – from raw materials right to finished product. You can quickly view actual job times, operation times, quantities, and status and location – all in real time. You can customize your machine scheduling to meet your day-to-day demands and even add "what-if" scenarios to test your "drop dead" delivery dates, and plan ahead into the future to make sure you're operating at full capacity.
Financials-General Ledger
Ease of use and powerful attributes found in the GUAVASOFT General Ledger Software Solution
The adaptable design of the GUAVASOFT General Ledger module enables you to use your current chart of accounts or create a new chart of account structure from over a dozen industry-specific selections, making implementation quick and easy.
The GUAVASOFT General Ledger module has many powerful features to help you efficiently manage your general ledger, including flexible accounting periods, the ability to maintain non-financial information, comprehensive search criteria, allocation entries, and the ability to view information in the form of bar charts or graphs.
Financials-Account Receviable
Full Featured Accounts Receivable Solution for Maximum Business Insights
GUAVASOFT Accounts Receivable tracks receivables, plans cash flow, and provides extensive information and reporting features to give you vital business insights to plan for the future.
The multiple features of the GUAVASOFT Accounts Receivable module allow accounting, use of multiple bank accounts, audit trails, the ability to add new customers and codes “on the fly,” automatic processing of repetitive billing, statement printing on standard or custom forms, advanced sales tax support, extensive reporting, and more.
Financials-Account Payable
Accounts Payable is a critical area of any company. Balancing the need to meet commitments on a timely manner and not threaten day to day cash flow requires more than an understanding family member with a check book. Review all associated documents; select items for exclusion and review cash requirements all on-screen before initiating a check run.
With the GUAVASOFT Accounts Payable software there's no need to relinquish control of your bank accounts and there's no surprises.
Financials-Multi Currency
Finally.. True Multi-Currency features and functionality you can depend on.
Our optional GUAVASOFT Multi-Currency module delivers powerful and comprehensive Multi currency accounting, purchasing and sales functions. Sophisticated currency management and seamless transactions in any number of currencies provides a global competitive edge
Financials-Bank Book
With GUAVASOFT you can edit and add credit card and bank accounts, entering deposits, transfering funds, entering cash, check or credit card transactions in addition to reconciling cash, checking and even credit cards with ease
Financials-Commission Management
Calculating sales commissions due has never been easier, GUAVASOFT can auto calculated commissions based on either the AR receivable or transactional methods. You will always know what sales commissions are due to your agents and for what.
Configuring commission templates and assigning to items and or clients can be done with simplicity, GUAVASOFTeven has the capability of configuring complexed Maximum Value commission schedules along with 3rd party commission payout (royalty) calculations.
Window Mobiles Software Solution
A powerful barcode solution, beginning with the implementation of the GUAVASOFT Windows Mobile Module, streamlines your entire business process.
GUAVASOFT offers our customers kitted total solutions by combining software with the appropriate hardware for your application. With the GUAVASOFT Windows Mobile module you can automate the essential functions of your organization to maximize your staff's time. Connect quickly with customer and vendor data, track your fixed assets, stockroom inventory, complete physical count adjustments, receive purchase orders and issue sales orders all remotely and effortlessly.